Terms & Conditions
By applying to The GREEN Program (TGP) on our website (https://thegreenprogram.com) as part of your Program registration, or logging into your account, or using our website, you agree and intend to be legally bound by these Terms and Conditions, including any changes that may be posted on our website from time to time.
These Terms and Conditions include the following:
- Terms of Participation, which relate to your registration and payment for our Programs, as well as certain Program requirements
- General Terms, which relate to your use of our website and services, as well as additional provisions that govern all of the Terms and Conditions
- Ambassador Agreement, which relates to your serving as a referral source for us should you elect to do so
You should not enroll for any of our Programs, create or log into your account, submit any information to us, or use our website if you have any objections to any of these Terms and Conditions.
Terms of Participation
We provide multi-day education programs that include travel, classroom learning and other activities (each, a “Program” and collectively, our “Programs”) in various Program locations primarily outside of the United States, as more particularly described on our website or in our promotional or other materials.
To apply for participation in a Program, you must complete the full application on our website, and provide us with all of the information required in the application or other information we may request.
You must be at least 18 years of age to participate on a program. Application submissions and other information you provide to us must be true and complete.
TGP will determine whether you will be accepted to a Program.
We will also determine whether to cancel your acceptance or participation in the Program (including after the start of the Program), including, for example, if you fail to timely submit any required forms or information, or to meet any Program requirements, or if you violate the letter or spirit of these Terms and Conditions or otherwise create risk or possible legal exposure for us, or take any action or omission that we reasonably deem inappropriate.
Our determinations will be made at our sole discretion. Your enrollment and acceptance are not transferable.
The applicable Program fees are set forth on our website and student portal.
In addition, other charges and fees that you are required to prepay to us, such as credit card handling fees and costs of educational materials, may display as separate line items on your invoice or payment form if applicable.
We reserve the right to change the Program fee and inclusions for the Program from time to time. If we increase the Program fee, you may cancel your reservation in the Program, without penalty, and receive a refund of Program fees paid prior to cancelation, if we receive written notice of your irrevocable cancelation within seven (7) days of our announcement of the increase to the Program fee. Prepaid charges and fees, however, will not be refunded.
The Program fee includes:
- In-country transportation to all Program excursions and site visits
- All meals except for various opportunities to explore local cuisine during free time
- Lodging for all nights during the Program
- All Program-developed adventure excursions, official educational tours, lectures, academic credit or certificates where applicable upon completion, and site visits
- Private program guides and staff support
- Gratuities; however additional gratuities can be given at the discretion of the individual traveler
- Membership to The GREEN Program Alumni Network post-Program
The Program fee does NOT include any cost or payment other than for the included items set forth above, including, among others:
- Government fees, travel taxes and certain other taxes (these must be paid by you directly to the local authorities in the Program Program location)
- Your incidentals and personal items
- Passport, documentation, and visa fees
- Airfare, travel insurance, and other travel costs
- Transcript or mail fees
- International mobile phone charges
- Exit taxes out of the applicable location
- Travel and medical insurance
- Necessary vaccinations or quarantine or isolation-related costs
You may elect to pay the Program fee in full at the time of your acceptance to the Program.
Alternatively, you may elect to pay the Program fee in monthly installments, commencing on the date of your acceptance to the Program and on the same day of each calendar month thereafter.
The Program fee, and any required prepaid charges and fees, must be paid in full not less than six (6) weeks prior to the Program start date. For online courses, an extension can be made for final payments to be due not less than three (3) weeks prior to the Program start date. If you are using a payment plan, you are responsible for submitting payments on time according to the payment plan schedule.
Only for participants who have been accepted to a Program prior to January 31, 2021: You may elect to pay the Program fee in 3 installments, as follows: (i) $500.00 was due on the date of your acceptance to the Program, (ii) one-half of the remaining balance will be due not later than four (4) weeks after such date, and (iii) the final payment will be due not less than six (6) weeks prior to the Program start date.
If any payment is not received by its applicable deadline, we may cancel your registration for the Program. In such an event, you will be entitled to a refund as set forth below.
You will be liable for all costs and expenses incurred by us in connection with collecting any Program fees, other charges, or enforcing our rights under these Terms and Conditions.
CANCELLATION AND REFUNDS
You may cancel your registration in a Program at any time by providing us irrevocable written notice. Your cancelation will be effective upon our receipt of the notice.
If we receive your cancelation notice, or if we cancel your registration or participation for non-payment or other reason:
- More than sixty (60) days prior to the Program start date, you will be entitled to a refund of all Program fees paid prior to cancelation less $500.00.
- Between sixty (60) and thirty (30) days prior to the Program start date, you will be entitled to a 50% refund of all Program fees paid prior to cancelation
- Less than thirty (30) days prior to the Program start date (including if you do not attend the Program or cancel, or are terminated by us, after the start of a Program) you will NOT be entitled to a refund of any Program fees.
Prepaid charges and fees will not be refunded in any case.
If you wish to change your Program (including if you become unable to attend), you must contact us in writing. We will use commercially reasonable efforts to accommodate your change request on a case-by-case basis. If you change your program less than sixty (60) days before your original program date, a $250 change fee applies. You have two-weeks from the day of notice to make the change fee or you will forfeit your reservation on the program. If you have already changed programs and are considering cancellation for your new program date, TGP will review your refund on a case-by-case scenario. These refund terms may no longer apply.
CREDIT CARD REQUIRED
As part of your Program registration, you may be required to provide us with valid credit card information and pay the fees and charges described above by such credit card. We will charge your credit card at the time you register for a Program and, if applicable, for monthly charges when due. You authorize us to charge your credit card in this manner and for this purpose.
The processing of credit card payments will be handled by a third-party processor. The processor may have its own terms of service or other agreements to which you must agree before making payment online or may be agreeing by making payment. You agree that we will have no liability in connection with processing of your credit card payments, including storage or use of information, including your credit card information, you may provide.
PROGRAM & ITINERARY CHANGES
We may cancel, in whole or in part, any Program for any reason and at any time as we may deem necessary in our sole discretion. In such event, our liability will limited to (i) in the case of cancelation of the whole Program, the Program fees paid by you prior to cancelation and (ii) in the case of cancelation of only part of the Program, an amount determined by us in our commercially reasonable discretion of the cost of the part(s) of the Program being canceled.
If TGP determines that the operation of a Program is affected by COVID 19, you will have the option to (i) attend the Learn Now, Travel Later or online version of the Program, (ii) change to another Program at no additional cost, or (iii) receive a credit for a future Program in the amount of the Program fees paid by you prior to our determination that the Program is affected by COVID 19. TGP provides updates regarding COVID 19 impacts on our Programs on our website.
In the unlikely event that all Programs within a season do not fill up to the minimum capacity, we may consolidate two or more Programs in order to provide a more fulfilling experience for all participants. In such an event, you will be asked to choose one of the consolidated dates for your Program.
We will make commercially reasonable efforts to ensure that the Program operates as advertised. However, circumstances may arise that require changes or exceptions in certain aspects of the itinerary due to, among other things, adverse weather conditions, changes by vendors or other third party service providers, or other unforeseen circumstances. Under such circumstances, we may make modifications or substitute conveyances, hotels, excursions, and educational visits as we may deem necessary in our sole discretion. In addition, all programs, activities, excursions, and itineraries provided during the Program are subject to change at our discretion or the discretion of the in-country Program operators. You will not be entitled to a refund of any Program fees or other charges in the event of any changes.
TRAVEL DOCUMENTS, INSURANCE, AND OTHER MATTERS
Program participation will require you to purchase non-refundable airline tickets and travel medical insurance. This is your responsibility and is separate from the Program fee.
Valid government-issued photo identification is required at time of check-in for all flights. A valid passport is required for travel internationally. Many countries require that a visitor’s passport be valid for up to six months beyond the date of return from the respective country. You are responsible for contacting the consulate of the Program location, as applicable, for requirements and necessary documentation (such as visas) for entry into such country.
Beginning December 2021, all traveling TGP participants will be required to provide proof of full COVID vaccination a minimum of 14 days prior to the program start date in order to participate.
For the latest information on travel requirements, log on to the consulate website of the Program location. If you are not a U.S. citizen, you may have different entry requirements than U.S. citizens and it is your responsibility to be informed and ensure that all your travel documents are compliant with the laws and regulations in the applicable locations prior to attending the Program.
Travel medical insurance is compulsory for all our Programs. We require that, at a minimum, you are covered for medical expenses including emergency repatriation throughout your travels. We strongly recommend that the policy also covers personal liability, cancellation, curtailment and loss of luggage and personal effects. When traveling on a trip, you will not be permitted to join the group until evidence of medical insurance and the insurance company’s 24-hour emergency contact number has been provided to us.
If you have credit card insurance, we will require details of the participating insurer/underwriter, the level of coverage, policy number and emergency contact number rather than the bank’s name and credit card details. Please contact your bank for these details prior to arriving in-country. Participants have had positive experiences using World Nomads. If you book your flight through StudentUniverse, you’ll have the option to include insurance.
It is your responsibility to check the accuracy of your travel documents. You are responsible to ensure that your first and last name provided to us on your application and at the time of registration are exactly as they appear on your valid passport and all information submitted is correct and true. We are not liable for any travel related errors or additional costs associated. If you do not submit your travel documents, student roster, waivers, and/or flight information on your student portal by the given deadlines, you may not participate in the Program or receive academic credit or credentials to access parts of the Program.
Due to possible changes to Programs and schedules, it is important to contact us prior to booking your flight reservations to the Program location. Please email your personal representative with us before you book your flight reservations to ensure that the Program you selected has not been rescheduled or consolidated.
We act only as an agent for hotels, car rental companies, transfer companies, sightseeing companies and other service providers, including any that may be identified on your ticket, other travel documents or your itinerary. We are not responsible for acts or omissions of these suppliers or their failure to provide services or adhere to their own schedules. We have no responsibility for, and will not be liable for, any refund, personal injury, property damage (including damaged baggage), or other loss (including lost baggage), accident, delay, inconvenience, or irregularity which may be caused by (i) any defaults, wrongful or negligent acts, or omissions of any such suppliers, (ii) any defect in or failure of any vehicle, craft, equipment or instrumentality owned, operated, or otherwise used or provided by a supplier, (iii) any circumstance beyond our control, such as force majeure, including but not limited to, acts of God, pandemic, war or terrorism, or (iv) any act or omission of any person or entity other than our employees.
We have no special knowledge regarding the financial condition of our suppliers, unsafe conditions, health hazards, weather hazards, or climate extremes at locations to which you may travel. For information concerning possible dangers at Program locations, we recommend contacting the Travel Warnings Section of the U.S. State Department at (202) 647-5225 or www.travel.state.gov. For medical information, we recommend contacting the Centers for Disease Control at (877) FYI-TRIP or wwwnc.cdc.gov/travel/. You assume full and complete responsibility for checking and verifying any and all passport, visa, vaccination or other entry requirements of your Program locations, and all conditions regarding health, safety, security, political stability, and labor or civil unrest at such Program locations. You hereby release us from all claims arising out of anything covered by this section.
Certain Programs may provide students with exposure to governmental or restricted access places. The Japan Program, for example, includes visits to Japan’s Atomic Energy Agency and Fukushima Daiichi or Daini Nuclear Power Plant. Students may be required to obtain clearances or sign confidentiality or other agreements as a condition to entry to such places and, therefore, student compliance with any such requirements is a condition to participation in the applicable Program. We will assist with making these requirements available to the student. However, compliance is the student’s responsibility, and if the student does not complete and satisfy all such third party requirements, then the student may not attend the Program.
We will make commercially reasonable efforts to accommodate special requests and dietary needs. However, we will not be responsible for the failure of carriers, hotels, or other suppliers or third party service providers to accommodate such requests.
Any disability requiring special attention must be reported to us at the time you make your reservation. We will make commercially reasonable efforts to accommodate any special needs due to a disability of which you notify us. However, we are not responsible for failure to provide any such accommodation, including the denial of services by carriers, hotels, or other suppliers or third party service providers. We are not responsible for providing individual assistance for walking, dining, embarking/disembarking transportation, and/or for other personal needs, and you acknowledge and agree that a qualified companion must accompany you if you require such assistance and such companions will be subject to separate program fees for the Program.
Students must adhere to all university partners’ guidelines and deadlines for enrollment and paperwork submission at your home institution and abroad. Our host universities will not retroactively accept students or issue transcripts if students are not signed up by the deadlines given. If participants choose not to enroll before the Program, they will not be able to receive transcripts, may not have WiFi credentials at the university, or be able to participate on the program. If a student does not receive instructions before the Program, it is the student’s responsibility to check their spam folders and contact us for information if needed.
Advocate & Ambassador Agreement
This Advocate & Ambassador Agreement (this “Agreement”), is entered into by and between The GREEN Program Public Benefit Corporation (“TGP”) and the individual identified as the “Advocate/Ambassador”. In consideration of the mutual covenants of the parties set forth in this Agreement, the parties, intending to be legally bound, agree as follows:
Advocate/Ambassador will provide to TGP the services set forth on Exhibit A, and TGP will pay Advocate/Ambassador in accordance with the terms set forth on Exhibit A.
TGP will reimburse Advocate/Ambassador only for reasonable, itemized and documented expenses incurred by Advocate/Ambassador with TGP’s prior approval, and subject to TGP’s documentation requirements, in performing services under this Agreement.
Each party may terminate Advocate/Ambassador’s engagement under this Agreement, with or without cause or reason, (i) by TGP, immediately upon written notice to Advocate/Ambassador, and (ii) by Advocate/Ambassador, upon ten (10) days prior written notice to TGP.
In the performance of all work, services, and obligations under this Agreement, each party is at all times acting and performing as an independent contractor with respect to the other and no relationship of Advocate/Ambassadorship, joint venture, agency or employment is created by this engagement or Agreement.
Advocate/Ambassador will make no representations or warranties concerning TGP for, except as expressly set forth in written materials provided by the TGP, its products, services or relationships. Advocate/Ambassador has no authority, and will not represent Advocate/Ambassador as having authority to enter into contracts for TGP or otherwise take any action that may bind or incur any obligation or liability of TGP. Advocate/Ambassador will company with any rules, policies or instructions that TGP may institute from time to time.
Advocate/Ambassador represents and warrants that Advocate/Ambassador’s services and work (i) will be performed and produced in accordance with applicable laws, all university, campus or student rules and policies, and in a manner that in no way will reflect adversely on the reputation, goodwill or business of TGP, (ii) will not violate any agreement of Advocate/Ambassador, (iii) will be original work of Advocate/Ambassador’s independent development and will be created solely by Advocate/Ambassador and will not involve any equipment or information of any former or present employer or client of Advocate/Ambassador, and (iv) will not, and TGP’s use of it will not, infringe upon or violate any right of any third party, including, without limitation, any patent, copyright, trade secret or trademark.
WORK MADE FOR HIRE:
The worldwide copyright and all other rights in and to Advocate/Ambassador’s work for TGP will belong completely, exclusively and in all respects to TGP, and Advocate/Ambassador will retain no rights in or to any thereof. All work of Advocate/Ambassador for TGP is and shall be considered and deemed a “work made for hire”. If such work is not legally qualified for any reason as a “work made for hire”, Advocate/Ambassador hereby irrevocably assigns to TGP all of Advocate/Ambassador’s rights, title and interest throughout the world, including, without limitation, all copyrights and rights to patent, in and to the work and the exclusive rights to reproduce, distribute and otherwise use the work, in whole or in part, in any form or format now known or yet to be discovered. Advocate/Ambassador is not conveying rights in work other than work for TGP. In the event any work of Advocate/Ambassador that is not “work made for hire” or that is not assigned to TGP is incorporated into or are used in conjunction with the work of Advocate/Ambassador under this Agreement, Advocate/Ambassador grants to TGP a worldwide, non-exclusive, fully paid, royalty-free, perpetual, irrevocable license to use such work, any intellectual property rights associated with such work and any items in which it may be incorporated or used to use, make, have made, sell, offer for sale, import, license, modify, edit, enhance, create derivative works of, reproduce, publish, display, distribute and otherwise exploit, without restriction, in all fields of use.
Advocate/Ambassador may not use TGP’s name, logo or marks in any materials or media (including, without limitation, the internet or social media), and Advocate/Ambassador may not appear in the media discussing or purporting to represent GREEN, without the prior written approval of TGP. Upon termination of Advocate/Ambassador’s engagement with TGP, Advocate/Ambassador shall immediately deliver to TGP any materials in Advocate/Ambassador’s possession in connection with such engagement (whether or not prepared by Advocate/Ambassador), and Advocate/Ambassador shall not retain copies of any of such materials.
During the term of this Agreement and thereafter indefinitely, Advocate/Ambassador will maintain in confidence, protect, safeguard and not, directly or indirectly, disclose or make available to any third party or use for its or any third party’s benefit any nonpublic information of TGP, in any form, disclosed to or learned by Advocate/Ambassador while engaged by TGP.
During the term of this Agreement and for a period of one (1) year thereafter, Advocate/Ambassador will not, directly or indirectly, (i) own or acquire ownership in, be employed by, serve as a consultant or contractor to or otherwise engage or participate in any business that produces, markets or distributes any product or service that is similar to or competitive with any product or service of TGP or (ii) engage or participate in the solicitation or inducement, or attempt to solicit or induce, any business contact of TGP (including, without limitation, any other campus Advocate/Ambassador or any potential or existing program participant) to terminate, limit or reduce its relationship with TGP otherwise engage in any conduct that is reasonably likely to result therein.
During the term this Agreement and thereafter indefinitely, Advocate/Ambassador will not, directly or indirectly, make any derogatory, negative, untrue, defamatory or slanderous remarks, statements or communications concerning or relating to GREEN, its owners, managers, employees, contractors and representatives, or its products or services, regardless of the context.
Advocate/Ambassador acknowledges and agrees that TGP will own the copyright (or license, with respect to certain third party media productions) in and to any videos, films and/or still photographs in which Advocate/Ambassador may be depicted or recordings of Advocate/Ambassador’s voice, alone or with others, including, without limitation, any made or created by Advocate/Ambassador, in connection with the website, marketing or business of TGP, which TGP may reproduce, distribute, transmit, broadcast, adapt, publicly perform, publicly display and otherwise use worldwide, in any form or format now known or yet to be developed, including, without limitation, on television and Internet web sites or social media networks, in press kits, or for publicity, promotion or advertising.
Advocate/Ambassador agrees to indemnify, defend and hold harmless TGP and its owners, managers, employees, Ambassadors, Advocate/Ambassadors, and representatives from and against any and all Damages arising in connection with any (i) misrepresentation, breach of covenant or other breach of this Agreement by Advocate/Ambassador, and (ii) any other act or omission of Advocate/Ambassador (relating to this Agreement or otherwise). “Damages” means any and all losses, claims, obligations, liabilities, actions, suits, proceedings, judgments, payments, costs, expenses (including, without limitation, reasonable attorney fees), and damages of any kind, nature or description whatsoever.
Upon any breach or threatened breach of any provision of Section 9, 10 or 11, TGP shall be entitled to equitable relief, including, without limitation, an injunction and specific performance, without the necessity of proving actual damage. All remedies provided to TGP under this Agreement shall be cumulative with and in addition to, not exclusive or in lieu of, any other available remedies. If a court of competent jurisdiction determines that Advocate/Ambassador has breached this Agreement, Advocate/Ambassador will be liable and shall pay to TGP all reasonable counsel and other fees and expenses incurred in connection with actions taken by TGP to protect or enforce its rights hereunder.
TGP will have no liability to Advocate/Ambassador or any other person arising out of Advocate/Ambassador’s activities in connection with this Agreement or for any other reason, including, without limitation, any event, reunion or other activity, except to the extent such liability is the direct result of TGP’s gross negligence or willful misconduct. In no event will TGP be liable for indirect, incidental, consequential, punitive, special or exemplary damages. In no event will TGP’s liability to Advocate/Ambassador for any reason whatsoever exceed the compensation paid to you under this Agreement.
This Agreement constitutes the entire agreement and understanding of the parties hereto with respect to the subject matter hereof. This Agreement and the enforcement hereof shall be governed by the laws of the Commonwealth of Pennsylvania. Each of the parties hereby consents to the exclusive jurisdiction and venue of the federal and state courts located in Philadelphia, PA. This Agreement shall be binding on the parties and their respective successors and permitted assigns. This Agreement may not be assigned by Advocate/Ambassador, directly or indirectly, without the prior written consent of TGP. Each party, and each person executing this Agreement, represents and warrants to the other that the person executing this Agreement on behalf of such party is duly authorized to do so and that this Agreement is binding on and enforceable against such party in accordance with its terms.
IN WITNESS WHEREOF, the parties have executed this Student Advocate/Ambassador Agreement as of the date of registration into the Advocate/Ambassador Program.
STUDENT Advocate/Ambassador AGREEMENT EXHIBIT A – SERVICES AND COMPENSATION
DESCRIPTION OF SERVICES:
- Reaching out to friends, students, and others, including organizations and clubs on campus and class talks, who are looking to participate in an experiential education program
- Building relationships with university faculty and staff
- Educating students, and faculty about the TGP brand and explaining what it does and its programs
- Executing TGP marketing campaigns
- Setting up campus and reunion events (subject to prior approval by GREEN)
- Free participation in one TGP program for every ten (10) new program participants generated exclusively by Advocate/Ambassador from whom TGP has received program deposit*
- Regardless of whether you are an accepted student, a student committed to attend an upcoming program, an alumni, or an Ambassador, the benefits of being an influencer are the same. If you refer 5 students who secure their spot(s) on our program, TGP will reduce the cost of your upcoming traditional TGP program or Alumni Reunion in half! If you refer 10 students who secure their spot(s) on our program, you’ll earn your upcoming TGP program or Alumni Reunion for free! Flights and other expenses outside of the advertised program are not included.
- If you plan to use your reward towards an upcoming TGP program, your referrals must secure their spot(s) before the start of your program. If you do not reach 5 students before the start of your traditional TGP program, you may use your referrals toward the Alumni Reunion or a future TGP program.
- Finally, for any number of students that is referred between 5 and 10, TGP will reduce your program fee proportionately whether it be for a traditional program or the Alumni Reunion.
- To become an Advocate, you must refer a minimum of one participant to TGP
- To become an Ambassador, you must be accepted through TGP’s formal application and interview process and receive an official acceptance letter to the GREEN Ambassador Program (GAP).
- Discretionary funds are not included in the free program participation and determined by TGP
- Participation is subject to TGP program participation policies and requirements.
- Participation is subject to program availability as determined by TGP.
- Free participation compensation terms are subject to change and administration by TGP.
- If Student Advocate/Ambassadors do not reach ten (10) new program participants generated, they are eligible for discounts from their program established by TGP after a minimum of five (5) new program participants generated exclusively by Advocate/Ambassador from whom TGP has received program deposit
Updated: 11/1/21, 06/29/2020, 09/2018, 05/2018